timenow.click
Planner Cities Guides

Meeting planner

Find a time that works for everyone. Add up to six places and see, hour by hour, when each one is at work, in the early morning or evening, or asleep.

    The planner needs JavaScript turned on in your browser.

    The first place is the base: each column is one hour of its day. Tap any hour to select it.

    How to use the planner

    Start with your own city, which the planner adds for you, then add the places of everyone joining. Pick the day of the meeting, because time differences can change from one week to the next when countries change their clocks. The colours show at a glance which hours are comfortable for each place: blue for working hours, pale blue for early mornings and evenings, and dark for the night.

    The line above the grid suggests the best hour. If there is an hour when everyone is in their working day, it shows how long that window lasts. If there isn't, it picks the hour that keeps everyone out of the night. Tap an hour to see the exact date and time in each place, then copy the times into your invitation.

    Tips for meetings across time zones

    • Write the time in every place. “15:00 London / 10:00 New York / 23:00 Manila” saves everyone a calculation and catches mistakes early.
    • Watch the date line. A Monday-afternoon meeting in Los Angeles is Tuesday morning in Sydney and Tokyo. Say the day for each place, not just the time.
    • Share the pain. For a regular meeting between places with little overlap, alternate the time each week so the same people aren't always up early or late.
    • Check again around clock changes. In March and in late October to early November, Europe and North America change their clocks on different weekends, and a recurring meeting can move by an hour for some people.
    • Keep it short when it's late for someone. If one person is joining at 21:00 their time, put their part of the agenda first.

    Questions about the meeting planner

    What counts as working hours?

    The planner treats 9:00 to 17:00, Monday to Friday, as working hours, 7:00 to 9:00 and 17:00 to 22:00 as early or evening, and 22:00 to 7:00 as night. Weekend daytime is shown separately, because most people don't want work calls on a Saturday.

    Does it allow for daylight saving time?

    Yes. Each place's times are worked out for the date you pick, using that place's own clock rules, so if a country changes its clocks that week the planner shows the correct hours.

    Can I send the plan to someone else?

    Yes. Use “Copy link to this plan” and send the link. It opens the same places and date. “Copy meeting times” gives you a short list of the meeting time in each place to paste into an email or chat.

    Why can't I find a time when everyone is at work?

    When places are more than about eight hours apart, their working days barely overlap. The planner then suggests the hour that keeps everyone out of the night. For regular meetings, consider rotating the time so the same people aren't always joining early or late.